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Conjose Mails Membership Reimbursements
ConJose, the 2002 World Science Fiction Convention, issued reimbursements
to qualified volunteers, staff, committee, and program participants
beginning in late May 2003.
 ConJose,
the 2002 World Science Fiction Convention, issued reimbursements
to qualified volunteers, staff, committee, and program participants
beginning in late May 2003.
The convention issued reimbursements in batches,
and mailed the last major batch of reimbursements on Thursday, June
19, 2003 from San Jose, California.
Anyone who believes they are due a refund who has not received
a refund or other contact from ConJose by July 15, 2003 should write
to the convention Treasurer, Cindy Scott, at the convention address
(PO Box 61363, Sunnyvale CA 94088-1363 USA) or e-mail her at controller@conjose.org.
After paying all of its other bills, ConJose had a sufficient surplus
to be able to pay traditional reimbursements. Through June 30, 2003,
ConJose had issued 690 payments to volunteers, staff, committee,
and program participants.
Total reimbursement payments through that date were US$96,473.
The convention began to distribute reimbursements at a ConJose
Thank-You Party held at BayCon 2003 in San Jose. After that, as
batches of checks were completed, the convention sent members in
the USA checks in US dollars by first class mail.
Members outside the USA were reimbursed in their local currency
through one of the convention's agents whenever it was practical,
unless arranged otherwise with ConJose's Treasurer.
Because reimbursement checks were processed in batches, ConJose
elected to distribute each batch as it was finished rather than
hold up payment for some members while waiting for future batches
to be finished.
As a result, not everyone entitled to reimbursement received his/her
payment at the same time.
ConJose is still researching a few reimbursement payments to confirm
the payment amounts or to resolve other issues.
Because of this, the final amount of reimbursements paid will be
slightly higher than the total reported above.
The final payments will be to the convention co-Chairs, Tom Whitmore
and Kevin Standlee, who pledged that they would not be reimbursed
until the other qualified members had been paid.
In a letter distributed with reimbursements, Whitmore and Standlee
wrote,
"Thank you for contributing your time, your effort, and your creativity
to ConJose. We're hoping the tangible thanks of a refund will remind
you that we really appreciated what you did. Each one of you contributed,
and it would have been a different con without you."
ConJose reimbursed membership fees, including, if applicable, any
Advance Supporting Membership (voting) fees collected in the 2002
Worldcon site selection election, and any pre-supporting membership
fees paid to the Bay Area in 2002 Worldcon Bid Committee.
Like almost all other Worldcons, all members of ConJose, including
the committee, staff, and program participants, were required to
buy memberships.
Worldcon committees are legally and financially independent from
each other, and have no inherent right to share each other's surpluses
other than through the Pass-Along Funds mechanism, nor are they
responsible for each other's liabilities.
Because of this, most Worldcons require all members except the
Guests of Honor to buy memberships. Traditionally, North American
Worldcons with sufficient surplus to do so refund memberships to
program participants and volunteers.
As required by the World Science Fiction Society, ConJose will
present a financial report to the WSFS Business Meeting at Torcon
3 detailing the convention's financial status.
ConJose also plans to host Thank-You Parties at Westercon 56 in
Seattle and at Torcon 3 in Toronto.
Having completed traditional membership reimbursements, ConJose
is currently planning a mailing of convention membership materials
to its supporting members and attending members who were unable
to attend the convention.
ConJose expects to complete this mailing in July or August 2003.
The convention originally projected this mailing for June 2003,
and apologizes for any inconvenience this delay caused.
The 2002 Worldcon, known as ConJose, took place at the McEnery
Convention Center, San Jose, California from 29 August through 2
September 2002.
More information about ConJose is available from its web site at
www.conjose.org
or by writing to info@conjose.org.
Jessica Martin
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you like attend ConJose? Post Here.
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Conjose Mails Membership Reimbursements
ConJose, the 2002 World Science Fiction Convention, issued reimbursements to
qualified volunteers, staff, committee, and program participants beginning
in late May 2003.
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